View and Export Batch Payment Reports in Batchly
Batchly automatically generates a Batch Payment Report at the end of each completed payment run. This report provides a clear audit trail of all bills processed, payments created in Xero, and remittances sent to suppliers.
If you need to review payment history, confirm what was included in a banking file, or export details for reconciliation, this guide explains how to access and understand your Batch Payment Reports.
Prerequisites
Before viewing reports:
- At least one payment batch must be completed
- Bills must be successfully marked as paid in Xero
- You must have access to the organisation where payments were processed
Accessing Payment History
Step 1: Open the Payments Page
You'll see the Payment History dashboard, including:
- Summary metrics (total payments, bills processed, total amounts)
- Date filters to narrow your results
- A table listing completed batch payments
Step 2: Filter by Date
Use the available filters to narrow your payment history:
- This Week
- Last Week
- This Month
- Last Month
- Last 3 Months
- This FY
Step 3: Open a Batch Report
Click on any completed batch in the table, which will take you to the Batch Payment Report
This opens the detailed Batch Payment Report, showing exactly what was processed in that payment run.
Understanding the Batch Payment Report
Each report includes a full breakdown of suppliers, invoices, payment totals, and remittance status — providing a complete audit trail for reconciliation and record-keeping.
Report Header
- Batch Reference (e.g. ABC123-050225-01)
- Total Amount Paid
- Organisation Name
- Payment Date
Summary Metrics
You'll see key indicators such as:
- Total bills processed
- Number of suppliers paid
- Remittances sent
- Suppliers without email addresses
- Report generation date
Supplier Breakdown
Bills are grouped by supplier in an expandable view.
For each supplier you can see:
- Number of bills paid
- Total amount paid
- Remittance status
- Individual bill references and amounts
Search Within a Report
Use the search bar to:
- Find a supplier name
- Locate a specific invoice reference
Need help? Contact Batchly support.
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