Overview

If you noticed that multiple bills became one payment in your banking file or ABA file, this is expected behaviour in Batchly. Here’s why.

When generating a banking file (including ABA files for Australian banks), Batchly automatically consolidates multiple authorised bills for the same supplier into a single payment line within each batch run. This is a deliberate design choice that reduces banking costs, simplifies reconciliation, and aligns with common bulk payment practices.

This article explains how consolidation works, what appears in the banking file, and why Batchly applies this approach when processing Xero batch payments.

How consolidation works

When more than one authorised bill exists for the same supplier in Xero, Batchly creates one combined payment line in the banking file for that supplier within a single batch run.

This means:

• Within a single batch run, one supplier receives one combined payment
• The payment amount equals the total of all included bills for that supplier
• Each individual bill remains fully visible and auditable in Batchly and Xero

Examples

Why Batchly consolidates payments

Batchly consolidates payments for practical reasons:

• Fewer bank transactions — Reduces the number of payment lines processed by your bank.
• Lower transaction costs — Some banks charge per transaction or per payment line.
• Simpler reconciliation — Suppliers receive one payment instead of multiple smaller transfers.
• Clear audit trail — Each bill remains individually recorded and matched in Xero.

What suppliers see

Although suppliers receive a single bank payment, they still receive a remittance advice from Batchly that clearly lists:

• Each invoice paid
• The individual amounts
• The total payment value

This ensures suppliers can reconcile the payment against their invoices with confidence, even when multiple bills are included in a single ABA or banking file payment.

Important notes

• Consolidation applies only within a single batch run
• Bills paid in separate batches will result in separate payments
• Consolidation does not change bill details, approval status, or payment dates in Xero